Full-Time ADMINISTRATIVE ASSISTANT JOBS AT WORLD HEALTH ORGANIZATION

Job Description

ADMINISTRATIVE ASSISTANT

The mission of the WHO Nigeria Country Office is to promote the attainment of the highest sustainable level of health by all people living in Nigeria through collaboration with the government and other partners in health development and the provision of technical and logistic support to country programmes.

RESPONSIBILITIES
Monitor and ensure that the requirements of the payment and reporting processes are being met in line with established time-lines as per the payment guidelines; Make required modifications and/or addenda to the payment guidelines when instructed to do so;
Prepare payment instructions and related correspondence for submission to the Bank for preparation of cheques and cash required forprogramme implementation; Prepare information and related correspondence for submission to the Bank regarding changes to payment instructions that have previously been communicated to the Bank; Review and reconciliation of cash book and bank statements.
Process the release of programme funds as per the approved budget; up-date and monitor purchase order balances, ensure all expenses are charged to correct purchase order and award; monitor receipts and disbursement of funds; monitor cash levels and initiates action for replenishment; prepare vouchers and financial reports; submit monthly imprest report in timely manner with accurateback-up documentation; provide feedback to programmes on utilization if funds and status of funding;
Manage the EPI NIDs Payment Mechanism in the State of assignment.

Provide administrative support for all Programmes in the State and for the day-to-day management of the office
Handle administrative arrangement for meetings, seminars, workshops and conferences
Liaise with hotels, airlines and travel agents on protocol issues involving travel of staff members and WHO consultants
Ensure timely procurement of, and payment for, required goods and services; ensure maintenance of WHO goods and property; maintain up-dated inventory records of WHO property;
Advise WHO staff on administrative, program and protocol matters in accordance with WHO rules and procedures; monitor and follow up on leave, contract and other personnel matters.
Perform other duties as may be assigned by supervisor.

QUALIFICATION/EXPERIENCE
Completion of Secondary education, preferably supplemented by a University degree in Accounting, Finance or related discipline. Good knowledge of computerized accounting systems.
At least 5 years experience commensurate with the duties of the posts and its grade in an international, public or private organization of repute.
Good knowledge of Accounting and related disciplines. Must be computer literate and familiar with MS Windows applications for word and data processing.
Ability to establish and maintain good relations with people at various levels and of different nationalities.
Ability to acquire sound knowledge of WHO rules, regulations and procedures. Demonstrated abilities for team-work.
Experience in working with bilateral or` multilateral International Organizations in the country.
Knowledge of other WHO official Languages (French/Portuguese) will be an added advantage.

CLICK HERE TO APPLY
https://erecruit.who.int/public/hrd-cl-vac-view.asp?o_c=1000&jobinfo_uid_c=26485&vaclng=en

DUE DATE: 3 September 2012.

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Job Categories: Administrative Jobs in Nigeria. Job Types: Full-Time.