Full-Time UNDP JOBS FOR PROGRAMME ASSOCIATE – (OCHA) OPEN TO NIGERIAN NATIONALS
Job Description
PROGRAMME ASSOCIATE – (OCHA) OPEN TO NIGERIAN NATIONALS
Location : Abuja, NIGERIA
Application Deadline : 03-Apr-13
Type of Contract : FTA Local
Post Level : GS-7
Languages Required :
English
Duration of Initial Contract : Initial duration of one year
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Background
Under the guidance and direct supervision of the Head of HAT Nigeria, the Programme Associate will ensure effective and efficient support on all activities related to Programmes while maintaining full confidentiality in all aspects of assignment, maintenance of procedures, management of information flow, follow up on deadlines and commitments made.
The Programme Associate will work in close collaboration with the UNOCHA team in Nigeria with support to the humanitarian community (UN Agencies and partners)to ensure efficient flow of information, reporting, support development of agendas and draft letters.
Duties and Responsibilities
Summary of Key Functions:
Ensures effective and efficient program support to OCHA HAT Nigeria
Support report writing and dissemination
Support preparation and implementation of the HAT work Plan
Information Management
Ensures effective and efficient program support focusing on achievement of the following results:
Support development of concept notes, reports, research, briefing materials, and note taking at meetings as and when required.
Maintenance of rosters of partners and humanitarian organizations in Nigeria.
Maintain contacts with partners, arrangement of appointments and meetings.
Draft and review incoming and outgoing correspondence for HAT , and ensure proper dissemination and follow up.
Ensures provision of effective reporting and dissemination focusing on achievement of the following results:
Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
Review and screen incoming correspondence for HAT and prioritize documents according to action required;
Manage information to support OCHA,the UN system as well as the humanitarian community at large.
Preparation and implementation of OCHA Nigeria Work Plan focusing on the achievement of the following results:
Provide support in the development of the annual work plan and reports.
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts
Any other assignments at the request of the Head of Office and/ or colleagues.
Information Management
Maintain and update regularly the UNOCHA database
Dissemination of information ( internal and external communication, updates)
Competencies
Advocacy/Advancing a Policy-Oriented Agenda
Support the preparation of information for advocacy
Identifies relevant information for advocacy for a variety of audiences
Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for OCHA’s advocacy efforts
Results-Based Programme Development and Management
Contributing to results through provision of information
Provides information and documentation on specific stages of projects/programme implementation
Provides background information to identify opportunities for project development and helps drafting proposals
Participates in the formulation of project proposals
Building Strategic Partnerships
Maintaining information and databases
Analyzes general information and selects materials in support of partnership building initiatives
Maintains databases of donor information
Tracks and reports on mobilized resources
Innovation and Marketing New Approaches
Implementing processes and uses products
Documents and tracks innovative strategies/best practices/new approaches
Tracks bottlenecks, problems and issues, and proposes solutions
Responds positively to new approaches
Resource Mobilization
Providing information and documentation to resource mobilization
Collects information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects
Records information on donor contributions/funding in a timely, organized and accessible manner
Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Documents innovative strategies and new approaches
Identifies and communicates opportunities to promote learning and knowledge sharing
Develops awareness of the various internal/external learning and knowledge-sharing resources
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of Information Communication Technology (ICT) and good writing / reporting skills and applies it in work assignments
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments
Global Leadership and Advocacy for OCHA’s Goals
Research and analysis
Identifies relevant information for advocacy for OCHA’s goals for a variety of audiences
Maintains a network of contacts in the media and civil society, for use in OCHA’s advocacy efforts
Support the identification of opportunities for advocating for OCHA’s mandate
Client Orientation
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
Responds to client needs promptly
Promoting learning and knowledge management/sharing are the responsibility of each staff member.
Informed and transparent decision making
Core Competencies
Demonstrating/safeguarding ethics and integrity
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Learning and sharing knowledge and encourage the learning of others.
Required Skills and Experience
Education:
Secondary Education. University degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences, Law or related field would be desirable, but it is not a requirement.
Experience and Competencies:
7 years of progressively responsible administrative, communication and programme experience is required.
Must be conversant with UN operational system.
Excellent Information Communication and Technology (ICT) and Report Writing skills.
Knowledge of Information Management (IM).
Ability to build networks and partnerships and capacity to work in a team.
Demonstrates critical ability and sound judgment in the pursuit of requests to full completion.
Balances meeting deadlines, while maintaining high professional standards and accuracy.
Demonstrates the highest level of discretion and helpfulness in a manner that promotes a positive working environment.
Demonstrates understanding of the UN organizational structure and external partners for purposes of efficiently handling incoming queries and requests, and for collecting information and performing liaison functions.
Language Requirements:
High fluency in English (verbal and written)in bot is essential; working knowledge of at least one other official UN language is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
FC: 12000
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