Full-Time UNHCR Latest Recruitment Nigeria: Internal/External Vacancy Announcement

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Job Description

UNHCR Internal/External Vacancy Announcement

Vacancy Notice No: 2012/VA/02

Title: Human resources Assistant

Post no: 10010395

Grade: GL-5

Contract type: Fixed Term

Duration of Contract: one year with possibility of renewal

Deadline for application: 29 November 2012

Duty Station: Abuja, Nigeria

Supervisor: Admin/programme Associate

Starting: 01 March 2013

DUTIES AND RESPONSIBILITIES

Under the supervision of the Admin/Programme Associate, the senior Human Resources Assistant is responsible for assisting the office/division in the implementation of human resources management tasks. The supervisor will provide general guidance and work plans for identifying work priorities and appropriate approaches. Work is controlled for meeting expected results and conformity to policy and procedures, in accordance with the principles and human values of the United nations and in adherence with the UNHCR Code of Conduct:

· Assist in the recruitment, assignment and reassignment of local general service staff. Prepare documents for the interview panel for the recruitment of local staff

· Process local staff members’ contracts, entitlements and benefits in accordance with staff rules and established HR procedures.

· Update personnel related information in MSRP/HR module where tis activity has been rolled out from PAPS to the respective office.

· Advise staff members on their rights, obligations, benefits, and entitlements and assist hem in interpreting UN/UNHCR staff rules and regulation

· Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations.

· Assist with shipment of personal effects in coordination with the logistics section.

· Administer UNHCR medical insurance plan for locally recruited staff.

· Provide administrative support to staff and dependants in case of medical evacuations.

· Maintain personel record in the office, include maintenance of the attendants, overtime and leave records.

· Prepare staffing lists to be distributed to the admin focal point and the representative on irregular basis.

· Assist in processing human resources issues with RRWA Dakar and PAPS Budapest.

· Takes follow up action with Nigeria staff for timely completion of ePADS

· Assists in preparing administrative budget and staffing for annual submissions and reviews

· Perform other duties as required.

ESSENTIAL QUALIFICATIONS

1. Completion of secondary education or equivalent technical or commercial school in Business Administration, Finance, office Management, Human Resources or other related fields.

2. Minimum 5 years job experience, relevant to the function

3. Computer skills (MS Office Suite, Orj Plus and Peoples Soft applications)

4. Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization.

5. Fluency in English and very very good knowledge the Local language

6. Knowledge of another relevant UN

DESIRABLE QUALIFICATIONS AND COMPETENCIES

· K knowledge in UN and UNHCR admin and financial rules, procedures and processes.

· High IT affinity and working experience of Peoples Soft/MSRP

· Completion of UNHCR learning programmes or specific trainings relevant to functions of the position

· Communication skills.

HOW TO APPLY

Applications must include:

· A handwritten application letter and a Resume as detailed as possible, with an email address.

· Photocopies of Diplomas or certificates

· Copies of work certificates justifying professional experience.

· For UN staff: an updated Personal History from (P11) and latest performance evaluation reports(e-PAD)

Send your applications to the below address before the closing date under confidential cover clearly indicating the vacancy notice number and Application for Senior HR Assistant to:

The UNHCR representative to Nigeria and ECOWAS

61, Jose Marti crescent,

Asokoro, Abuja, Nigeria.

Only shortlisted candidates will be contacted. Please do not submit original documents as application files will not be returned.

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